PD Heights LLC — Action Items & Open Decisions

Action Items & Critical Dates

The path to opening: critical dates on the calendar, partner coordination with Pour Decisions, governance decisions still required, and recurring operating items.

Opening Timeline — Critical Dates

Each milestone depends on the one above. The Pour Decisions coordination items below must finish in parallel so the doors can actually open the week the CO arrives.

Date	Milestone	Why it matters
5/15 Fri	Construction complete	Site ready for inspections.
Wk 5/18 Mon	City + health inspections	Each re-inspection = +1–2 wks.
Late May / early Jun	Certificate of Occupancy	Releases $70K TI · legal to open.
6/1 Mon	Rent commences	$9,200/mo accrues whether open or not.
6/20 – 6/27 Sat	Soft opening target	Preferred window. Earlier feels rushed.
End of Jun	Outer-limit opening	Past this = burn beyond $180K target.

Next 7 Days

5/15 Fri

Construction completion + start of inspections cycle.

Rent Starts

6/1 Mon

$9,200/month — countdown begins regardless of opening status.

Opening Window

6/20 – 6/27

Outer limit: end of Jun. See timeline table above for full path.

Critical-path logic: hard READY deadline Fri 7/10 → inspections clear by 7/10 → TABC license lands by 7/31 → SOFT OPEN at White Linen Nights Sat 8/1 → GRAND OPEN Sat 8/8 → CO + $70K TI reimbursement releases shortly after. Every month of slippage past August adds $9,200 of pre-revenue rent burn.

Certificate of Occupancy — Minimum Requirements

CO is the gate. Everything below must be in place before the city will issue it. Anything not strictly required for CO can wait for the TI reimbursement to release ($70K) — see the Equipment Procurement Plan for the pre-TI vs post-TI breakdown.

Requirement	Status	Progress
Construction complete	By 5/15 Fri
Final building inspection	Wk 5/18 Mon
Final electrical inspection	Pending
Final plumbing inspection	Pending
Final mechanical / HVAC	Pending
Final health inspection (incl. cooler interior wall)	Pending
Hand sinks installed (blocking CO)	Owner: Jason · Not Purchased
Fire / life safety	Pending fire inspection
ADA compliance	Verify at inspection
Business name on CO matches signage	Verify on CO issuance

Strict CO-blockers vs. nice-to-have: rows tagged blocking CO (hand sinks, all "final inspection passed" lines, health, fire/life-safety) must be resolved before the city will issue. Everything else on this dashboard — POS, audio, video, security cameras, much of the equipment list, branded interior signage — can technically follow CO and the TI release. The Pour Decisions Coordination items above (A1 – A12) include both pre-CO items (hand sinks, cooler wall, exterior signage permit) and post-CO operational items (training, hiring, opening weekends).

Pour Decisions Coordination

Operational items running in parallel with the construction → CO path. Each item ties to a milestone on the timeline above.

#	Item	Date · Owner	Status
A1	Order beer draft system	By mid-May Jason	Order ASAP
A2	Espresso machine — leased directly by PD Corporate · PD Corp pays $1,100/mo · $0 PD Heights obligation	Payments start 6/1 Mon Jason (payments) · Rob + Vince (delivery)	Financed · ship pending
A3	Interior signage production	By mid-Jun Jason	Files received
A4	Exterior signage + permit kickoff	Wk 5/11 Mon Jason	Delivery this wk
A5	PD Nor Cal training trip	By mid-Jun Houston Partners	Dates TBD
A6	Houston hiring (Zoom interviews)	By mid-Jun Jason + Vince's team	Interviews starting
A7	Pour Decisions team Houston visit	Wk 6/20 Sat Vince	Dates pending
A8	Houston announcement + press	On opening confirmation Jason + Vince's team	Holding
A9	Video content for launch reels	Rolling; launch wk Jason + Vince	Initial shots requested
A10	Walk-in cooler interior wall	Wk 5/18 Mon Jason	Verify at inspection
A11	TABC beer & wine submittal ($3,000)	Before opening wk Ray + Rob + Boi	Not submitted
A12	Square POS hardware (4–5 boxes)	~5/15 Fri Jason + Vince	In transit

Operational Status — Snapshot

Pour Decisions Coordination

A1 – A12 above

Operational Items Before Opening

Below — contractor, equipment, insurance

Already Decided / Closed

Lease, plans, builder, cooler wall, fridge panel, signage design, etc.

Required Before Opening

1

Pay final contractor balance ($18,000) and close out punch list.
Outstanding obligation. Required to reach Certificate of Occupancy. Not Paid
2

Espresso machine — PD Corp direct lease.
Espresso machine is now leased directly by PD Corporate at $1,100/mo. $0 PD Heights obligation — PD Corp covers the monthly lease. See A2. PD Corp covers
3

Sign off on insurance schedule pre- and post-TABC.
General liability + property in place; add liquor liability and workers' comp once TABC is issued and payroll begins. Future

Items Already Closed

Item	Status
Lease executed; security deposit + first month paid	Done
Final architectural & engineering plans approved and paid	Done
Permits, asbestos survey, & CO review fees paid	Done
Builder selected; deposit paid ($24,000)	Done
Walk-in cooler exterior wall replaced	Done
Fridge panel sourced & installed (~$2,500)	Done
Signage design locked (POUR DECISIONS white + Craft Coffee + Beer pink illumination)	Done
Liquor (hard) license deferred — pursue post-opening; beer/wine via TABC	Decided
Cash box (not cash drawer) for POS	Decided

Bottom line: Contractor PAID OFF Monday 6/29. Project is fully funded ($146,789 contributed vs. $134,595 project cost = $12,194 working-capital cushion). Only $3,000 TABC license remains as a future obligation. Path to opening now runs through (a) equipment install + patio dress by 7/10, (b) inspections + TABC by 7/31, (c) staff orientation week of 7/27 (Breanna leading), (d) SOFT OPEN at White Linen Nights Sat 8/1, (e) GRAND OPEN Sat 8/8.

Governance & partnership decisions (ownership %, capital call rules, operator compensation, K-1 / bookkeeping classifications) are tracked on Partners & Ownership.

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Equipment Procurement Plan

Major equipment from the Pour Decisions spec. Plan: purchase the bulk of this list once the $70,000 TI reimbursement is issued post-CO. Lead-time-sensitive items (beer draft system) flagged in the table — to be ordered before TI lands to hit the August opening window. Espresso machine is leased directly by PD Corporate ($1,100/mo), so no PD Heights capex outlay required.

Item	Cost	Timing & Status
Hand sinks (CO requirement)	TBD	Pre-TI · Owner: Jason
24-tap beer draft system	TBD	Pre-TI · 2–3 wk lead
Beer system parts (lines, regulators, faucets)	TBD	Pre-TI · 2–3 wk lead
Espresso machine — leased directly by PD Corporate	$1,100/mo paid by PD Corp · $0 PD Heights	Payments start 6/1 · No capex outlay needed
Beer drip tray (Micro-Matic, qty 2)	~$300–500 ea	Post-TI
Drop-in ice bin (18″ × 36″)	~$200–400	Post-TI
Undercounter fridge (Avantco AU48R)	~$1,500–2,000	Post-TI
Bottle cooler (Perlick BC96 — optional alt)	~$3,000–4,000	Post-TI · under consideration
Walk-in cooler door / glass-door	TBD	Open — needs source
Main menu TVs (85″)	~$1,000–1,500 ea	Post-TI
Beer menu TVs (55″ vertical, qty 2)	~$500–700 ea	Post-TI
Fire Stick devices	~$50 ea	Post-TI
Square POS hardware	TBD	In transit
Security camera system	TBD	Post-TI
Audio system	TBD	Post-TI
Video install (mounts, cabling, switcher)	TBD	Post-TI
Walk-in fridge panel	$2,500	Installed
Furniture — stools	TBD	Post-TI
Furniture — tables	TBD	Post-TI
Furniture — chairs	TBD	Post-TI
Prep tables (kitchen / bar stainless)	TBD	Post-TI
Kitchen inventory — small wares	$10,905.24	Itemized on Capital

TI-dependency rule of thumb: if lead time + install time fits inside the window from TI release to soft opening (~2–3 weeks), the item can wait for TI. Anything longer must be pre-ordered. The two clear pre-orders are the beer draft system (2–3 wk on parts) and the espresso machine (custom paint extends the timeline). Pre-orders draw from existing cash + bridge capital; TI proceeds then reimburse / restore working capital after CO.